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January 18, 2008
Paging Dr. McWordy
Dear Larry,
I’m trying to control automatic page numbering in a Word document of mine. In
some parts, I need to start numbering pages at 1 again but Word insists on
numbering sequentially from the beginning. Is there a way I can manage this
without creating separate documents?
M. R.
Dear M. R.,
Most Word users are accustomed to turning on page numbering and letting the
program completely handle the counting of pages. As pages are added, deleted, or
moved around, Word ensures that page numbering remains undisturbed. But what if
you want different portions of your document numbered differently? In some
cases, you may want to alter the format or location of the page numbers. And, in
other cases, you may want to start page numbering over. Accomplishing this is
more straightforward than you probably think.
Let’s first bring everyone up to speed. The simplest way to have Word number the
pages in your document is to use the Insert, Page Numbers command. In the menu
bar, click Insert, then click Page Numbers. In the window that follows, you’ll
be asked to indicate the positioning of the page numbers (top or bottom); the
alignment (left, center, or right); whether or not to display “1” on the first
page (you wouldn’t want to if it’s a title page, for example); and certain
aspects of the formatting of the numbers (e.g., “1, 2, 3” or “i, ii, iii” or
“a), b), c),” etc.).
Once you’ve established the basic format and location of your page numbers, you
can customize them further by clicking View Header and Footer (if you selected
“top” for the page number position, you’d want to access the document’s header
and if you selected “bottom,” you’d want to edit the footer). Once you’ve
located the page number, you can customize it in any way you see fit. For
instance, you might change “1, 2, 3” to appear as “-1-, -2-, -3-” or you might
prefer “Page 1 of 5, Page 2 of 5, Page 3 of 5,” and so forth.
But suppose you want to change page numbering, ten pages into your document. In
that case, you’d want to start a new section of your document. First, go to the
beginning of the page that will contain the newly formatted page number. Chances
are, you’re at the top of a new page; if so, press backspace to move the cursor
back to the bottom of the previous page. Then, to begin a new document section,
click Insert, Break, and under the heading Section Break Types, click Next Page
and OK. Doing so will restore the page break and put your cursor back at the top
of a new page. More importantly, however, you’ll be in a new “section” of your
document. Different sections can contain different formatting: a new method of
page numbering, an alteration in the page layout (portrait vs. landscape), a
change in the number of columns, and so forth. It’s all up to you!
This is Larry Schneider, logging off.
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